ERIby
TIBER

Less paperwork.
More recruiting.

From signed contract to final invoice

An AI assistant for executive and senior recruiters who run lean. ERI turns client briefings, CVs and interviews into job descriptions, candidate profiles and shortlist reports in your own branded templates, and keeps every client, contract and fee in order. You stay in control.

Talk to us about ERI See how it works
ERIby
TIBER
Less paperwork.
More recruiting.
Six steps · the whole engagement
01
Engage
Agree the fee. Your contract, filled in.
Bellwood Health Group
Client · Alex Turner, CEO
Retained25%3 instalments
Engagement letter
Client: Bellwood Health Group
Fee: 25% · first $25,000
Your Word template · no AI wording
02
Brief
Briefing in. Gaps flagged, never guessed.
📄 Briefing transcript.docx → role folder
AIRole details found
RoleChief Financial Officer
Reports toChief Executive Officer
LocationMelbourne VIC
SalaryNot found · ask the client
Start dateNot found · ask the client
03
Approve
Three documents, in your templates.
HARBOUR & VALE
Job description
HARBOUR & VALE
Candidate briefing
HARBOUR & VALE
Role context
Approved
04
Assess
You score. ERI lays out the evidence.
Question
E. Grant
P. Raman
J. Ashby
Systems change
6.5
7
9
Board result
7.5
9
8
Funding case
8.5
9
7.5
Weighted
7.3
8.1
8.3
Scores are yours. ERI never ranks or scores candidates.
05
Present
Client-ready, in your brand.
👤 Jordan Ashby · profile
👤 Priya Raman · profile
👤 Elliot Grant · profile
SHORTLIST REPORT
H
Chief Financial Officer
Bellwood Health Group
3 CANDIDATES PRESENTED
06
Get paid
Every fee tracked to paid.
Paid this year
$0
Export to Xero (CSV)
1 of 3 · Contract signed$25,000Due
2 of 3 · Shortlist presented$25,000Due
3 of 3 · Candidate placed$25,000Due
You stay in control.
Nothing reaches a client without your approval.
Talk to us about ERI

Other tools find candidates. ERI handles everything around them.

Briefings in. Client-ready documents out. Every fee tracked.
The Problem

Every engagement
runs on paperwork.

A new client needs an engagement letter. A briefing becomes a job description, a candidate briefing and an internal brief. Every shortlisted candidate needs a profile, every shortlist a report, and every instalment has to be invoiced and chased.

For a sole operator or a small boutique firm, that paperwork competes directly with time spent with clients and candidates. Generic AI chat tools help a little, but they don't know the role, don't use your templates, fill gaps with guesses, and send client and candidate data wherever you paste it.

Pain point

Hours spent re-writing the same role details across a job ad, candidate pack and internal brief, for every assignment.

Pain point

Comparing candidates fairly across interviews when notes are scattered and questions weren't consistent.

Pain point

Producing polished, branded shortlist reports that look like a large firm's, without a large firm's support team.

Pain point

Re-typing the same engagement letter for every client, and keeping track of which instalments are due, invoiced and paid.

How It Works

Six steps.
The whole engagement, in order.

01
Engage

Set up the client and agree the fee: retained or contingent, a percentage or fixed fee, and when each instalment falls due. ERI fills in your own engagement letter, ready to sign.

02
Brief

Save the meeting transcript, your notes or the client's position description. ERI finds the role details and flags what the briefing didn't cover.

03
Approve

Check and lock the role details, then edit and approve the job description, candidate briefing and role context in your templates.

04
Assess

Drop in CVs, interview, upload the transcripts and score each answer yourself.

05
Present

Generate candidate profiles and the shortlist report in your own branded Word templates.

06
Get paid

Instalments fall due as the assignment moves forward: contract signed, client interview, offer, placement. Record invoices, mark them paid, see revenue across every role, and export to Xero.

How ERI Works

From the client contract to the shortlist
and the final fee.

Five lanes on one page: engage the client, turn the briefing into documents, assess candidates, present the shortlist, and get paid. What comes in, what ERI prepares, what you decide, and what goes out.

Diagram of how ERI works, in five lanes: Engage (client record, fee terms, contract filled in, check and send, signed); the role from briefing to documents; candidates from CV to scorecard; presenting from profile to shortlist; and Get paid (instalment due, follow-ups, record the invoice, mark paid, revenue). Red boxes are steps ERI prepares; dark boxes are the recruiter's decisions.
Red boxes: ERI prepares.Dark boxes: the recruiter decides.Nothing reaches a client without your approval.
View full size ↗
What It Does

Built around the way
you already work.

These are real ERI documents and screens, produced for an example firm. Every firm, client, candidate and figure in them is invented.

Sample documents for an example firm, fanned out: engagement letter, job description, candidate profile and shortlist report.
Engagement letter, job description, candidate profile and shortlist report, for the example firm Harbour & Vale.
Briefing to Documents

From one briefing meeting to three ready-to-use documents.

Save the client transcript, your notes, or the position description, or all three together. ERI finds the role details and shows you what the briefing didn't cover, so you know exactly what to ask the client. It never fills those gaps itself.

From there it drafts a job description for advertising, a candidate briefing, and an internal company and role context brief, all in your branded Word templates. Every draft can be edited, compared with earlier versions, and approved before anything moves forward.

Transcript → JDCandidate BriefingRole Context BriefGap FlaggingLockable Details
ERI role page for an example firm: role details, three gaps the briefing didn't settle, and the drafted job description awaiting approval.
The role page: three gaps flagged for follow-up, and the drafted job description waiting for approval.
Candidates

Your pipeline, clearly visible from screen to shortlist.

CVs dropped into a role's folder are read against the role's must-haves, showing where the CV provides evidence and what it doesn't address. CVs are deliberately not scored: what's absent is a question to ask, not a mark against the candidate.

Each candidate has one page: their current role, stage in the assignment, CV and cover letter, and a suggested next step. You move every candidate through the stages yourself: screened, shortlisted, client interview, testing, offer, placed. Practical facts (salary, notice, availability) are recorded by you, not inferred from the CV.

CV vs RoleCandidate ProfilesPipeline StagesRecruiter Records Facts
Sample candidate profile for an example firm.
Structured Interviews

Every candidate asked the same things. Scored by you.

A question bank and a role-specific question set so every interview is consistent. Upload your interview transcript and ERI lays out what the candidate said against each question. You score every answer out of 10, with your own notes.

A scorecard dashboard compares candidates side by side, question by question. Psychometric reports, such as an SHL OPQ leadership profile, can be added and their findings written into the candidate's profile. Client feedback is recorded after client interviews.

Question BankTranscript UploadRecruiter ScoringScorecard DashboardPsychometric Import
ERI scorecard dashboard with example data: three candidates side by side, the recruiter's score for each interview question, weighted scores and interview notes.
Scores are the recruiter's own; the weighted score is plain arithmetic.
Client-Ready Reports

Branded shortlist reports that look like they took days.

A candidate profile for each shortlisted candidate, drafted from the CV, your notes, and any testing results, in your branded Word template, with the candidate's photo.

A shortlist report that combines the profiles you've approved, opens with your own summary and recommendations, and carries a branded cover page. It is your report, in your voice: ERI prepares the materials; you write the narrative that goes to the client.

Candidate ProfilesShortlist ReportsBranded Word TemplatesRecruiter Summary
Sample shortlist report for an example firm: cover page and summary page.
Clients, Fees & Contracts New

From signed engagement to final instalment.

Every client has one page: contacts, the roles you've run for them, your usual fee terms, notes and follow-up reminders.

Set each role's fee terms: retained or contingent, a percentage or a fixed fee, and instalments that fall due when the contract is signed, at client interview, offer or placement, or on a date. ERI shows what's due now, what's invoiced and what's been paid, and exports to Xero. It records your invoices; you still issue them from your accounting system.

Generate the client engagement letter from your own Word contract, filled in with the client's details, the fee terms and your firm's ABN. No AI writes or changes your contract wording. Have your lawyer approve the template once, and every contract after it is consistent.

Client RecordsFee TermsInstalmentsRevenue DashboardXero ExportEngagement Letters
Sample engagement letter for an example firm: cover and Schedule 1 with the fee and instalments filled in. ERI revenue page with example data: fees invoiced, paid, owed and expected, and every instalment's status.
The engagement letter's fee schedule, filled in from the role; and the Revenue page, every instalment from due to paid.
Your Branding, Not Ours

Same candidate.
Two firms. Two brands.

ERI fills your firm's own Word templates. The same candidate profile, produced for two example firms, carries each firm's logo, colours and type. ERI's branding appears only in the app.

Sample documents for two example firms: the same candidate profile in Harbour & Vale's brand and in Northline Partners' brand, side by side.
You Stay in Control

ERI drafts.
You decide.

ERI doesn't make hiring decisions, rank candidates, send anything to a client, or issue invoices. It prepares documents and lays out evidence. Every decision (who to shortlist, how to score an interview, what to say in a report, what to bill) stays with you.

This is deliberate. The recruiter's judgement is the product. ERI's job is to remove the paperwork around it.

Nothing reaches a client without your approval

Every document is edited and approved by you before it goes anywhere.

No invented facts

If the source material doesn't say it, ERI marks it as not found and asks you to fill it in.

Every AI request is logged

You can read every request sent to the AI provider, and what it cost, directly in the app.

Built-in safeguards

Documents are kept free of comments on age, gender, ethnicity, health, and other personal characteristics.

Your contract, your words NEW

Engagement letters are filled in from your own template. AI never writes or edits them.

Privacy & Technology

Your data stays
on your machine.

ERI runs on your own Windows computer, opened in your web browser. It is not a cloud service that holds your firm's data. Client and candidate files stay in your own folders, for example OneDrive synced to your computer. ERI reads and writes those folders directly.

The only thing that leaves your computer is the AI request itself, sent to Anthropic's Claude, and every one is logged for you to inspect.

ERI also learns from your past work. CVs, outcomes and client feedback are kept in a private knowledge store on your computer, and the relevant pieces are given to the AI as context for new assignments. You can see which past material was used.

✓
Runs on your computer

Opened in your browser, with no cloud service holding your data.

✓
Files in your folders

Client and candidate files live in OneDrive or wherever you already work.

✓
Every AI request logged

Read every request sent to the AI provider, with its cost, in the app.

✓
No live links

No connection to SEEK, LinkedIn, JobAdder or Xero. Hand-offs are by hand or by file export.

Pricing

One subscription.
The whole engagement.

Annual subscription
$2,500/ year
That's about $208 a month, billed annually.
  • All six steps, from contract to fee
  • Documents in your own branded Word templates
  • Clients, fee terms, instalments and the revenue dashboard
  • Your private knowledge store of past work
  • Updates, each checked against a copy of your data before it's switched on
AI usage is billed separately by Anthropic, at cost, to your own account. ERI shows what every request costs and tracks it against a monthly budget you set.
One-time setup
$500
Once, when you start.
  • Installation on your computer
  • Branding setup: your logo, colours, and fonts
  • Your engagement letter set up as a template
  • A run-through of ERI with you
Book a 30-minute call

Prices are in Australian dollars and exclude GST.

FAQ
Does ERI find candidates for me?

No. ERI isn't a sourcing or AI-search tool. You find the candidates; ERI handles the documents, the assessment records, the contract and the fees around them.

Does ERI make hiring decisions?

No. It drafts documents and lays out evidence. You score every interview answer, move every candidate through the pipeline, and approve everything before it reaches a client. ERI does not score CVs or rank candidates.

Does ERI replace my ATS or CRM?

For a lean firm it covers clients, roles, candidates, fees and contracts. It doesn't post job ads or send emails for you, and it has no live link to JobAdder or similar today.

Does ERI send invoices?

No. It shows what's due, records the invoices you issue, and exports them to Xero.

Can I use my own contract?

Yes, your own Word engagement letter. Or start from ERI's standard one and have your lawyer review it.

Where is my data kept?

On your computer and in your own folders, for example OneDrive. Only the AI requests are sent out, to Anthropic's Claude, and you can read every one in the app.

Will documents carry my firm's brand?

Yes. ERI fills your firm's own Word templates. Your branding, your layout, your look.

What if the briefing missed something?

ERI marks it as not found and shows you the gap, rather than guessing. You know exactly what to go back and ask the client.

What do I need to run it?

A Windows computer, Microsoft Word, and an Anthropic (Claude) API account for the AI.

What happens when ERI is updated?

Each update is checked against a copy of your data before it's switched on. If anything fails, your current version stays as it was.

Who is it for?

Sole operators and small executive search firms, where the recruiter is the business development, the researcher, the interviewer and the report writer.

How do I get started?

Book a 30-minute call. If ERI suits your practice, we install it, set up your brand and your engagement letter, and run through it with you.

Coming soonImporting transcripts directly from Teams and Zoom, and uploading interview audio.

Built for the recruiter who is the whole firm.

From signed contract to final invoice: less paperwork, professional branded reports, and every fee in order.

Talk to us about ERI